WorkFlo Pilot

Privacy Policy

Last updated: September 21, 2025

Welcome to WorkFlo Pilot. We are committed to protecting your privacy and handling your data in an open and transparent manner. This privacy policy explains how we collect, use, and safeguard your information when you use our application.

1. Information We Collect

We collect information that is necessary to provide and improve our service. This includes:

  • Account Information: When you sign up, we collect your name and email address to create and manage your account. Your role (e.g., user, manager, admin) is also stored to provide appropriate access controls.
  • Workflow & Template Data: Any data you provide to create workflows, templates, or invoices is processed by our service. This includes descriptions, form inputs, and other data necessary for the AI to generate the desired output.
  • Usage Data: We may collect data on how you interact with our service, such as features used and frequency of access, to help us improve the user experience. This data is anonymized wherever possible.

2. How We Use Your Information

Your information is used for the following purposes:

  • To Provide and Maintain the Service: We use your data to operate the core features of WorkFlo Pilot, such as generating workflows, managing users, and creating invoices.
  • To Improve Our Service: We analyze usage patterns to understand what features are most valuable and where we can make improvements.
  • For Communication: We may use your email address to send you important updates about your account, billing, or changes to our services.
  • For Security: We use account information to authenticate users and ensure the security of the platform.

3. AI and Data Processing

Our AI features are powered by third-party services like Google's Gemini. When you use an AI-powered feature, the relevant data (e.g., a workflow description or invoice details) is sent to these services for processing. We do not use your data to train third-party AI models. We have data processing agreements in place with our AI service providers to ensure your data is handled securely and confidentially.

4. Data Security

We take the security of your data very seriously. We implement a range of security measures to protect your information, including:

  • Access Control: Our Role-Based Access Control (RBAC) system ensures that users can only access data and features appropriate for their role.
  • Data Encryption: Data is encrypted in transit using industry-standard protocols (TLS).
  • Secure Authentication: We use secure methods for user authentication to protect your account.

5. Data Retention

We retain your personal data only for as long as necessary to provide you with our services and as required by applicable laws. When you delete your account, your personal data will be permanently removed from our systems.

6. Your Rights

You have certain rights regarding your personal information, including:

  • The right to access the personal data we hold about you.
  • The right to request that we correct any inaccurate personal data.
  • The right to request that we delete your personal data.

To exercise these rights, please contact us at privacy@workflopilot.com.

7. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page. You are advised to review this page periodically for any changes.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us or email us directly at privacy@workflopilot.com.